Property Management

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Jeff Louis Associates, LLC is a full service Real Estate Management Company offering quality, low cost management for Condominiums and Common Interest Communities

Condominium Management

For over 30+ years, Jeff Louis Associates, LLC has been providing premier management services tailored exclusively to condominium associations in and around Fairfield County. We realize the importance for an association to have a trustworthy, accessible, and knowledgeable partner in the day to day operations of condo living. In addition, we understand how an efficiently run and well maintained community serves to protect the investment that each and every condo owner undertakes. From larger luxury townhomes to smaller mixed-use properties, Jeff Louis Associates has the knowledge, versatility, and experience to take on your community’s challenges.

Once on board, Jeff Louis Associates will provide a dedicated property manager to be the main point of contact for the owners within the association. This individual will attend the board meetings and be available each day to ensure that every facet of community living is addressed promptly and efficiently.

In addition, Jeff Louis Associates will handle the following: Account Management – We collect common charges, special assessments and fees, and pay the bills. All documents are archived and stored responsibly. Financial Reporting – Operating and reserve funds are held in separate accounts in the condo association’s name. We closely monitor these accounts and provide monthly financial statements for full transparency. We are fully bonded and insured. Budgeting – We work with the board to draw up and implement annual operating and reserve budgets Emergency Response – A member of our staff is available 24/7/365 should an emergency situation such as a flood or fire occur. Contractor Selection and Supervision – Building systems or structural components are inevitably going to need work over time. If repairs are needed, we obtain bids and see the contractor process through to the finish. We have long-time relationships with trusted and proven vendors for virtually any job that may arise. Staffing – Depending on the size of the association, it may be prudent to have a maintenance supervisor on site full time. We take care of hiring and managing this individual. Consulting – We stay up to date on the laws and mandates governing Connecticut condo associations and our staff has all of the certifications necessary for property management. We are active members of BOMA and CAI. Systems Maintenance – We log, perform, and oversee the preventative maintenance for all of the building systems. This is necessary to keep the units running efficiently and mitigate the risk of a costly system failure. Property Inspection and Policing- A trained member of our team will inspect the property on a regular basis. Any advisories or suggestions are brought to the board ASAP. Also, we work with the Board to address and police any by-law violations or tenant grievances. Service Calls – A member of our team is available full time to field calls or e-mails from any member of the association. There is no issue too small to be addressed and the association can rest assured knowing these issues will be resolved in a timely fashion.

Contact one of our professionals today for a free consultation and let us show you how we can be an asset to your community. We look forward to the opportunity of serving you.

For more information and to submit a request for a quote, please click here. A member of our team will be in touch with you shortly to discuss your needs.

Commercial Management

Jeff Louis Associates’s commercial management services include the monthly analysis and preparation of financial statements. Each month, Jeff Louis Associates will complete a reporting package and deliver it to the owner/trustee.

Jeff Louis Associates is also responsible for developing, overseeing, and implementing a budget for the property. The budget process is one that we monitor on a consistent basis. By doing so we avoid much of the “management by crisis” decisions that otherwise might have to be made. This monitoring is done for the purpose of evaluating constant changes and to alert the owner of these changes in a timely fashion.

A sample of the monthly reporting package may include:

Property Summary Report – This report describes all activities of the month. This narrative will also include the Property Manager’s recommendations for policy changes, future repairs, contract and vendor changes, marketing and leasing activities and explanation of budget variances.

Budget Variance Report – The budget variance report includes expenditures by line item account number in relation to the monthly budgeted figures, the year to date actual expenditures and year to date budgets.

Bank Reconciliation – This proofs the operating account balance. A copy of the bank statement will be attached.

Cash Receipts Journal – This journal maintains a monthly listing of all cash received and appropriate account designation.

Cash Disbursements Journal – The cash disbursements journal lists the details, by expenditure and category all items paid during the month.

Rent Report – Reflects, in detail, by tenant and income categories, the rent received by tenant including amount, date, date paid, late fees paid or payable.

Trial Balance – The Trial Balance reflects all rent received and disbursements made by account.

Our commitment to unparalleled service and customer satisfaction is best reflected by our sustained growth throughout the last three decades to a portfolio of over fifty properties. We are actively involved in numerous real estate institutions such as BOMA and CAI and are constantly striving to learn, develop, and grow.

For more information and to submit a request for a quote, please click here. A member of our team will be in touch with you shortly to discuss your needs.

Consider the following benefits of choosing our company:

  1. •30+ years experience in Real Estate Management
  2. Full computerized financial services for management and reporting
  3. Emergency assistance
  4. Weekly on site visits

Jeff Louis Associates, LLC
54 Wildwood Street
New Britain, CT 06051-2443